Personal Assistant

Personal Assistant

We are seeking a highly organized and proactive Personal Assistant to support our executive team on a 12 month fixed term contract due to start in September 2024. The ideal candidate will have a strong background in administrative roles, excellent communication skills, and the ability to manage multiple tasks efficiently.

As we celebrate this momentous anniversary year, now more than ever, it’s an exciting time to join the Harrods Team. Whether you’re a recent school, college or university leaver, or you’re looking to restart your career in an exciting new field, at Harrods we firmly believe in offering exciting career opportunities.

About the Role

Reporting into the Head of Distribution and Head of Supply Chain Planning & Business Resilience, you will provide seamless administrative support to the Heads of whilst ensuring a deep understanding of their needs and preferences, to ensure smooth running of their daily activities and diaries. Role also includes diary management for General Manager- Dispatch (based in Knightsbridge).

Other responsibilities and attributes include:

• Effective diary management; understanding the importance of key meetings, builds flexibility into the diary and anticipates needs
• Reviewing  incoming telephone and email enquiries
• Preparing documentation such as agendas, figures and meeting packs/presentations
• Note taking at meetings, preparing the minutes and subsequently distributing to all participants- Requirement to travel to Knightsbridge
• Arranging internal and external meetings; booking rooms, organising equipment and catering
• Meeting and greeting external visitors
• Maintaining the organisational charts for areas of responsibility
• Organising of monthly leadership meetings
• Ensuring necessary travel arrangements as required (both national and international); in line with Company policy
• Ensuring there is sufficient stationary supplies within the department
• Assisting with photocopying, scanning and binding of documents
• Creating and maintaining filling systems
• Ensuring expenses are processed within Company guidelines/timeframes
• Supporting with all other administrative tasks as directed
• Developing an understanding of Company Policies
• Overseeing petty cash payments

About You

You must have great oral and written communication skills, as well and be organised. You will be someone who has a proactive attitude and approach to work, and be able to respond with urgency and work to tight deadlines.

About Us

Our 175th anniversary will see the Knightsbridge store become a stage for our legacy of firsts, our house of world-leading brands and our reputation for exceptional. We want you to come and be a part of all this - and help us deliver exceptional service that represents our authority as a long-standing icon, industry-leader and innovator. Inspired by our past, celebrating our present and focusing on our future, you’ll be joining a team with the belief that anything is possible. What makes you different makes us exceptional.

Our Promise to You

Help us make the impossible possible for our customers and we’ll do something remarkable for you. As well as offering a friendly environment to inspire your best work, we provide abundant opportunities and support to build an exceptional career across the varied specialisms of our business. 

Uniquely You

At Harrods we believe the personality and authenticity of our people sets us apart. We celebrate and invite applications from all cultures, backgrounds, tastes, and experiences and are proud of our culture where people from all walks of life can grow and thrive. What makes you unique makes us exceptional.

While our job adverts outline the ideal qualities, skills, and prior experience for the role, we believe in the potential for growth and value individual strengths. If you do not meet every desired criteria but feel you have the skills and experience to thrive in this role as well as a genuine interest in working for Harrods and you can demonstrate an alignment with our values, we would encourage you to apply.

If you want to know more about our people and our culture, search #TogetherHarrods on LinkedIn, Facebook or follow us on Instagram @togetherharrods